BrainBuild
Briefs, edits, revisions and approvals in one pipeline. When an editor marks a video done, it goes to the next person automatically. You stop chasing and your team starts shipping.
"I sent everything via WhatsApp." Briefs, files and feedback are spread across chats, email and someone's memory.
"The CEO is having to check in every day and be like, where's this? Where's that?" An agency operations lead, before the build.
Nobody counts revision rounds, so nobody bills for them. And "everyone can see what I give to another freelancer."
"12 videos, six of them with another editor. That's when the chaos comes." A video agency project manager, before the install.
This model is a 10-person agency shipping about 60 videos a month. Recover even 30% of it and the install pays for itself in under two months.
6 hours a week at $100/hour
Copying updates between tools and people
Hunting for briefs, files and feedback
Missed deadlines and slow turnarounds
Extra rounds nobody counted, plus late-delivery discounts
Built in Notion, connected with Make, and set up around how your team already works.
Campaign → videos → stage tasks. The Handoff Engine™ passes each video to the next person the moment a stage is marked done.
Clients submit briefs through a form and see where every video stands. No more "any update?" emails.
Each editor sees only their own work, deadlines and what they're owed, without access to anything they shouldn't see.
Approve and re-edit buttons count every round. Rounds beyond the agreed limit are flagged so you can bill for them.
See who's overloaded and who's free before you assign the next batch.
Anything stuck in a stage too long gets flagged to you before the client notices.
Your team needs about four to five hours in total: a workshop, a sign-off, a mid-point review and the launch call.
Scope signed, access granted. A 90-minute session mapping how a project moves through your team today, plus baseline numbers.
You approve the structure before we build anything on top of it.
Databases, Handoff Engine, stage templates and the client intake flow.
A recorded walkthrough of the build. You steer, we adjust.
Client portal, Frame.io or Google Calendar bridge, freelancer rooms, watchdog and bandwidth board.
Your live projects moved in, seat audit, Loom library recorded.
Everyone starts working from the line. Then 30 days of adoption support.
Clients, campaigns, videos and stage tasks in one pipeline, with about 17 live projects across 3 editors and freelancers. "Done" creates the next task, client portals show progress, and freelancer pages show pay owed, privately.
"I can see that the editing is like the most heavy thing that needs to be done right now."
Tim · project manager, Shuffleshots
A 10-person team where 95% of projects follow the same five phases. Now a 75-step workflow runs on "Done & Next" buttons, yes/no branches, QA kick-backs and automatic producer assignment, and the CEO doesn't have to chase anyone for updates.
"You nailed it."
Operations lead · Agency Three TwoIf we miss the 14-day deadline, we pay you for every business day we're late. And if your editors aren't working from it daily 30 days after launch, we keep adjusting it for free until they are.
The clock starts once we have access, and pauses while we wait more than 48h for your feedback.
We set your price on the call, based on your stages, team size and integrations. It's in writing before any work starts: no hourly billing, no surprise invoices, and payment is split across the build.
Founding spots: the first three agencies get founding terms. Ask about them on the call.
Get your price on a callThey will if it's the only place work comes from. Brief, files, deadline and their pay sit on one page, and they click one button when they're done. That's less work than scrolling WhatsApp. If they aren't working from it daily 30 days after launch, we keep adjusting it for free.
Most agencies we work with already tried. Templates are built to look good for everybody, and AI builds a demo. Neither decides who gets the next task, what happens on re-edit #3, or who's overloaded. That architecture is what you're paying for.
Keep Frame.io for client comments. The Production Line sits above it, so comments become re-edit tasks with an owner and a date. If ClickUp is working for you, you don't need us. If it isn't, we migrate your live projects as part of the 14 days.
Notion is whatever you build in it. An editing portal we designed for another agency has passed 4,500 projects. If you're heading past that kind of volume, we'll tell you on the call and pick the right base.
They won't. Freelancer rooms show each editor only their own jobs and what they're owed, and clients only ever see their own portal.
Your creative is different every time. Your stages aren't: brief, shoot, edit, QA, client, revise, deliver. We systemise the stages and leave the creative free.
Everything runs in your own Notion and Make accounts, with a Loom for every role, and error alerts go to you. Nothing is locked to us, and ongoing support is optional.
That's why it's 14 days and needs only two one-hour sessions plus quick feedback from you. We migrate your live projects, so nobody retypes anything.
On the call, we'll map how a video moves through your team today, price what the chaos costs you, and decide whether a Production Line fixes it.